If you are a retailer who packages and sells your own goods in bulk, you can scan or type in barcodes embedded with price OR weight into the Point of sale (POS) Sell Screen, so that the price or weight automatically populates in POS.

SCAN CODES EXPLAINED

By default there are 10 different scalable bar code types listed, which may be modified. Because the

variable weighted items bar code is primarily depended on the scale it is important that scan code and

the scales bar code are the same. If the bar code printed from a scale is in a format, 20IIIIIDPPPPC”,

then the scan code setup for Type 20 must be the same.

E.g. If a scale prints a bar code with a code of “2000234810007”, where “20” is bar code type,

“00234” is the actual item code, where “8” is a check digit and “1000” is the price for that particular

item and “7” is another check digit. The scan code type 20 must read as follows “20IIIIIDPPPPC”

(20=scan code type to use, IIIII = actual item code length, D = check digit, PPPP = price length and

position, C = check digit). The same will apply to any other scan code types.

Should the scale print the bar code as follows; “2002348010007”, then the scan code for type 20

should be as follows. “20IIIIDPPPPPC”. Four characters for the actual item code and five for the price.

SETTING-UP A STOCK ITEM CODE FOR VARIABLE ITEM SCANNING

To setup a variable weighted item for scanning proceed to the Stock menu followed by the Item

Maintenance option. Select the Add option to capture a new item.

EXAMPLE

Description : Cheese / Kg

Item Code : 20 00000 2003

To capture the item code for a block of cheese which

has a printed bar code of “2020037012349”, use

only the scan code type, “20”, and the actual item

code, “2003”. Although the bar code will change

with each block of cheese, the scan code type and

the actual item code will not.

You may find that for each block of cheese the bar code is different. This does not mean that each

and every bar code must be entered. You will notice that the scan code type (the first two characters)

and item code (the next 4 to 5 characters), which form part of the actual bar code will stay the same.

The only part of the bar code that will change will be the two check digits (between the price and item

code and the last character of the barcode) price section of the bar code, “01234” (R12.34). Items

with the following bar codes will be treated as one item on the stock file, e.g. 2020038042347,

2020037022348, 2020039015007, etc.

The check digits for the following barcode, 2020038042347, are 8 and 7. The first check digit will

always lie between the item code and the price. The second check digit can be fond at the end of the

barcode.

The format for entering weighted items as stock item codes is as follows;

scan code type + “00000” + the item code

20 00000 00123

NOTE

The five zeros (00000) must always be added immediately after the scan code type.

The final stock item code for the block of cheese should read “20000002003”.

When scanning or typing the bar code in, the system will immediately know that the item is a

weighted item because of the scan code type indicator. If the first two characters are not found in the

scan code type setup, the bar code will be regarded as a normal item and not weighted item.

If the item is a weighted item the system will automatically take the first two characters, “20” and add

five zeros, “00000” followed by adding the item code from the bar code, “00123”.

NOTE: The length of the item code is derived from the setup of scan code type, e.g. 20IIIIIDPPPPC.

Should the scan code setup have read 20IIIIDPPPPPC the item code that would have been extracted

would have been “2003”, (i.e. IIII).

Once the item code has been entered proceed with the entering of the remaining stock item fields.

NOTE: When entering the unit cost and any one of the available retail prices, the price entered

should be according to the unit (e.g. kg, pound, liter, etc.) in which it was purchased. If the item is

purchased per kilogram then the price, both selling and cost should be per kilogram and not per gram.

HINT: If the first two characters of the bar code can be matched with the first two characters of any

of the 10 predefined scan codes then that item is regarded as a weighted item.

SCAN CODE UNIT PRICE AND QUANTITY / WEIGHT CALCULATION

When the bar code is entered, typed or scanned, the quantity of the item is calculated not the price of

the item. The price of the item forms part of the bar code.

The system calculates the quantity / weight of the item by taking the price extracted from the bar

code and dividing it by the retail price. If the retail price per kilogram for chicken legs is 25.00 and the

bar code reflected 10.00 (“1000”) as the price, the quantity / weight of that chicken pack would be,

10.00 divided by 25.00, with a result of 0.4 being displayed in the quantity field, 25.00 in the price

field and 10.00 in the line total field.