Content courtesy of IQ Retail (Pty) Ltd Training department https://www.iqtraining.co.za/
General description
This document explains the IQ Enterprise / IQ Business (IQE/IQB) Year End procedure.
The Year End function in IQE / IQB has been removed. Reasons being all ledger
information is kept in their own ledger transaction tables. This means that all
transaction that are processed through the system with specific dates, whether it be
for a previous year or previous month the system will process those transaction into
their respective ledger transaction tables. Year end is now an automated procedure
which are the same as debtors and creditors month end rollovers.
Year end backups
Although the Year end option has been removed from the IQE / IQB system; this does
not mean that backup procedures should not be performed. Backups are still an critical
part to avert business risk. Backups are made via the Backups option found in the
Utilities section. Failure to perform backups can result in all the information on the
system being lost. It is also advisable to make use of cloud backup solutions such as IQ
Irontree.
Financial reports
There are four statements that are critical in any set of annual financial statements
namely:
1.) Income /Profit and loss statement – Statement of comprehensive income.
2.) Balance sheet – Statement of financial possession.
3.) Cash Flow Statement – Statement of cashflow.
4.) General Ledger - Trial balance
Year end conclusion
IQE/IQB will calculate your Retained Earnings based on what was configured as your
financial year end date.
Each financial year, IQE / IQB automatically transfers your net profit to Retained
Earnings ledger account.
In other words; each financial year end, IQE / IQB will zero all of your income and
expense accounts and posts the closing balances to Retained Earnings ledger account
for the next financial year.
Income statement will reflect nil balances for all the income and expense accounts.
Balance Sheet statement will have opening balances at start of the financial year for
retained earnings and balance sheet accounts.
Definitions
Gross profit
Gross profit is defined as net sales minus the cost of goods sold/cost of sales.
Net profit
Net profit means a company’s net sales minus all expenses. This is not only the
inclusion of cost of sales, but also operating and non-operating expenses. Such as
salaries/water and electricity etc.
Retained earnings
Retained earnings (RE) is the amount of net profit left over for a business after it
has paid out dividends to its shareholders. A business generates earnings which
can be positive (profits) or negative (losses). Positive profits give a lot of room to
the business owner(s) or the company management to utilize the surplus money
earned. Often this profit is paid out to shareholders, but it can also be re-
invested back into the company for growth purposes. The money not paid to
shareholders is retained earnings.