Document validation module
Document Validation was developed as a security module to assist in preventing fraudulent documents.
The Document Validation module allows users to scan the relevant document (for example, an invoice or cash sale). The scanned document can then be validated against the printed document, enabling comparison of stock items and quantities to ensure accuracy and authenticity.
An additional benefit of the Document Validation option is the ability to verify whether the stock has already been collected from the yard, reducing the risk of duplicate or unauthorised collections.
The Document Validation module allows a user to scan the relevant document (for example, an invoice or cash sale). The scanned document can then be compared with the printed document, enabling verification of stock items and quantities.
An additional purpose of the Document Validation option is to confirm whether the stock has already been collected from the yard, helping to prevent duplicate or unauthorised pickups.
Each relevant document must include a barcode displaying the document number. This barcode is scanned into the Document field within the Document Validation module.
Once the barcode has been scanned, the corresponding document (for example, an invoice) will be displayed. A green indicator confirms that the document is valid, allowing the stock items and quantities to be compared with the printed document.
If the document (for example, an invoice) has already been scanned, a red indicator will be displayed to highlight the issue.
Document Validation: Yard Collection Procedure
(Till slip and invoice document are for demonstration purposes only.)Document Preparation
A cash slip or invoice slip is printed with a QR2 code at the top or bottom of the document.
Optional: Each individual stock item can also have its own barcode for added security.
Client Arrival at Yard
The client arrives at the yard to collect the goods.
Document Scanning
The yard controller or security guard uses a laptop with a barcode scanner.
The barcode on the document (and optionally, on each item) is scanned into the system.
System Verification
If the document has already been scanned, the system flags it and prevents the goods from leaving the yard.
If the document has not been scanned, the system confirms that the goods may be released.
Goods Release
Once verified, the stock items are checked against the document.
Approved items can then be released to the client.
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