Standard Operating Procedure | Processing | Goods Received Vouchers | External Charges
Question:
Is it possible to separate additional third-party creditors' services onto a Goods Received Voucher (GRV)?
For example, import charges from a foreign country or freight charges.
Answer:
Yes, it is possible by utilising the External Charges in module.
For more details about external charges, review the article below:
Steps:
We first need to enable and configure external charges for the company.
Please note that this is a per-company setting.
Navigate to Utilities --> Setup --> Company Details --> Default Settings 1.
Select the option, Enable External Charges.
Click on Accept to proceed.
You can configure predefined External Charges by navigating to Utilities --> Setup --> Module Parameters
Click on the Creditors tab and select the GRV External Charges option, and click on the Setup button.
Click on the Add button to add a new predefined External charge.
Click on the Accept button to proceed.
You will now have the option to add the External Charges to the GRV.
To add the external charge, you will note that there is an External Charges button on the bottom right of the screen.
When you click on it, you will be able to add a custom External charge or use the predefined configuration.
Navigate to Processing --> Goods Received Voucher.
Capture the line item from the supplier invoice.
On the bottom right, select the button named Auto Allocation.
The auto allocation option will set the cost based on a weighted average value and apply it to all the items on the GRV.
For a single item, the full external charge amount will be allocated part of the cost to the item.
With more than 1 line item, the system allocated the additional costs accordingly.
If you are happy with the amount captured, select the Accept button.
Note:
Please note that the amount captured here is inclusive of VAT.
We recommend that you add the External Charge in the Module Parameters module, especially if you work with foreign currencies.
If the External Charge is captured in the Processing → Goods Receiving or Purchase Order module, the system will not use the local base currency exchange rate, but rather the creditor’s domicile currency.
This can cause calculation issues within the module.
After the GRV has been processed, an additional page displays the GRV External Charge.
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